Results Statements: The purpose of this system is create a profitable showcase each year that parents and teams can enjoy.l 

6 Months Out:

  • Secure Venue 
    • Possible locations include: Silver Legacy Ballroom, Reno Events Center 
  • Set date on annual calendar 

3 Months Out: 

  • Pro Shop
    • Select items for sale 
      • Remember nothing should be sold in the pro shop that can not be marked up 100%. 
      • Order items in Standard sellable sizes. 
      • Order a few of the AXL, 2XL sizes for parents 
      • Items include:
        • Tee Shirts
        • Tank Tops
        • Leggings/Sweats
        • Sweatshirts
        • Warm Up Jackets
        • Dad Shirts 
    • Contact Mela for Rhinestone Transfers
    • Order Transfers from Transfer Express 
      • When ordering transfers make sure you order the Hot Split for 50/50 Cotton. This makes for the best feel. 
  • Nfinity 
      • Contact our Nfinity Rep and book them to set up their table. 
      • Make sure you note that we want this to be a part of our gym rebate program so we get 20% commission. 
  • Contact venue to discuss set up 
    • Account for Pro Shop Area
    • Floor and seating 
      • Priority Area
    • Warm Up Area 
    • Entry doors for ticket collection 
    • Cash Bar set up 

2 Months Out: 

  • Set Schedule
  • Factors to account for:
    • Crossovers- make sure they are not too close to one another 
    • Age appropriateness, young teams should go earlier.
    • Shining Stars should be first. (All abilities team) 
  • When creating the schedule you will need to factor in the warm up room for crossovers and coaches. 
  • Contact other programs about performing at showcase.
    • This is based on space, check with local high schools, recreational teams etc. Order Hit Zero Buttons
  • Order Hit Zero Buttons
    • We get these from Stickermule.com
  • Order tickets
    • We get these from Vistaprint
  • Look for vendors for Vendor Booths
    • Vendors $50 fee 

1 Month Out:

  • Confirm seating with venue 
  • Schedule the uhaul for equipment moving 
  • Finalize performance schedule
  • Ensure all pro shop items are set to arrive. 
    • Schedule heat press people to prepare additional items for showcase
  • Decide on priority seating area and what the contest will be for this. 
  • Post Information for Coaches for Team Intro Videos
    • Videos should be:
      • 1 Minute in length
      • Have 5-7 photos and 
      • 3-5 video clips 
    • Videos need to be uploaded to google drive one week out from showcase 
  • Create the warm up schedule 
    • Look at crossovers 
  • Schedule crew for floor moving
    • Check with Sparks High Football- They have used this as a fundraiser in the past. 
  • Arrange for necessary team Practices to take place at the Convention Center on Wednesday night prior as equipment will be moved. 
  • Confirm performance details with visiting teams 
    • Performance times
    • Give Warm Up Times
    • Check tickets out to coaches for sale. Make sure you have this written down with the ticket sales agreement signed. Do 5 tickets per participant. 
  • Give exact details to parents
    • Cost
    • When tickets go on sale (30 days out) 
    • Performance times 
    • Arrival Times for athletes 
    • What they will be wearing 
  • Announce Ticket Sales are open 
    • Ages 6 and over- $10 per purchase/ $15 at the door 
    • Ages 5 and Under Free