Results Statement: By using this system, management meetings should be efficient and effective. They will last no more than one hour and encompass all major areas of the business.

Date/Time: All meetings should be scheduled no less than one week in advance at a time everyone can commit to without distraction. If possible, create a recurring day and time for a meeting. Do not schedule anything else to take place during this time.

Timeliness: All meetings shall begin and end on time. Anyone who has an emergency and cannot arrive on time, should notify the meeting leader in advance.

Part 1: Good News

  1. At the exact time, the meeting leader will call the meeting to order.
  2. The meeting leader will call on each participant, who will provide a 1-2 sentence recap of something good that is going on. This does not have to be work-related. This is intended to start the meeting on a positive note and gauge how everyone is feeling starting out the meeting.

Part 2: Accountability

  1. The meeting leader or note-taker will review the to-do’s from last week’s meetings. Anyone who had something assigned will update the group on the progress of the task.

Part 3: Committees

  1. Committees should be used when a project or task requires multiple people, creativity and brainstorming, large task list or encompasses a variety of programs in the gym. During this time, the head of the committee will update the group on progress. This is also a good time to provide an update on the number of students, number of opt-ins, number of all star contracts, etc. from the respective person.
  2. A committee can be made up of a single person who may occassionally need help or several people. They may be temporary committees or permanent committees (ie: A Summer Camp Planning Committee may run January through May, while a Marketing Committee would be permanent.)

Part 4: Numbers

  1. During this time, you would review the numbers. This can include financial updates, number of students, number of systems, etc.

Part 5: IDS (Ideas, Discussion, Solution)

  1. Items for IDS are submitted to the group prior to the meeting. These are areas that require an update of more than a few sentences, challenges you may have encountered than need discussion or assistance. IDS topics should always end with a solution (even if it is determined that more research is required) and often end in to-do items.

Part 6: Recap

  1. During the re-cap you recap any to-do items that came out of the meeting and read them off to ensure everyone is clear on who will be doing a task and what the task is.
  2. Rate the meeting. On a 1-10 scale, how effective do you believe the meeting was? This is helpful in determining if everyone felt the meeting was efficient and effective. If not, you have some work to do on meeting structure.

Tips:

  1. Meeting notes should always be immediately accessible following the meeting and in perpetuity. This ensures everyone has access and can look back at the notes throughout the week.
  2. A Facebook group or Trello card can be an effective way to offer IDS throughout the week so it’s not missed. Create a thread or a card for the meeting and solicit for IDS. This is best when it is posted immediately following each meeting so if someone forgot something, they can post it right away.

This is a modified example of a Level 10 meeting designed for gym owners.